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12 Best Tips And Tricks to Make The Most Out Of Gmail

Gmail is Google‘s email service, one of the top email services used by millions. Google’s Gmail is free and comes with decent drive space. The Gmail service is available as a web version via PC and for mobile devices via the app. Google introduced many features for Gmail users, and most of these features are free to use. You can send it later, attach large files, quick draft emails, and there are a lot of other features.

We have listed the top features of the Gmail account and some tips and tricks you need to know to make the best use of Gmail.

Enable Dark Mode on Gmail for Web

Gmail on the web is great. But the only problem that a lot of users face is that it doesn’t have an actual dark mode setting or option. However, there is a way for you to enable Dark Mode on Gmail by making use of the dark theme.

Set Dark Theme
Gmail Dark Theme

Here are the steps.

  1. Open Gmail Menu, and click on the View All option under Themes.
  2. Scroll a bit down till you see a solid black theme.
  3. Click on the Setting gear icon present on the right.
  4. Click on the theme to apply it, and finally, click on the Save button.

Easily Switch Accounts on Gmail App

The Gmail app for Android and iPhone is quite good as it has a lot of options, such as timed sync and e-mail notifications. The Gmail app can also be used to sign into different e-mail accounts.

Switch Between Email Accounts In Gmail

To easily switch accounts in the Gmail app, simply swipe across the profile icon on the top right corner of the Gmail app. You can choose to either swipe up or swipe downwards.

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Swipe to Archive the Email

Another gesture in the Gmail app is swiping left or right on the email. When you swipe left or right, you move the particular email into the archived section. This can be done on any Gmail app screen, whether on the main screen or in the Spams folder; the swipe gesture archives all emails.

Swipe To Archive Emails

Enable Confidential Mode

Did you know that Gmail has the ability to create and send confidential emails?  When a confidential email is sent, the email gets deleted after a certain time period that the email’s sender sends. This helps in preventing any information that could potentially be leaked.

Confidential Mode

To enable Gmail Confidential Mode, click on the Compose Email button, and in the email window, click on the icon with a lock and a clock on it. You can also choose whether the email requires a passcode or not.

Add Colors to Your Stars

Gmail lets you start an email when you feel it’s important. However, there can be times when you find yourself filled with numerous starred emails. And this can be confusing.

Change Star Colors

Hence the option to add different colors to the stars has been given. Here is how you can add colors to different stars.

  1. Click on the Settings gear icon and then on See All Settings.
  2. Under the General tab, scroll down till you find the Stars option.
  3. You will see many stars, and each star has a different color.
  4. To get a particular color for your star, you must keep tapping it in the order you have arranged the stars.
  5. You can also move the stars in the Not In Use section if you have no plans to use them.
  6. Make sure to click on the Save Changes button at the bottom.

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Enable Gmail Offline Mode

Almost everyone makes use of Gmail when connected to the internet. But do you know that you can also use Gmail and reply to messages via the offline Mode? Here’s how.

  1. Click on the Settings icon and choose to See All Settings.
  2. Click on the Settings icon and choose to See All Settings.
  3. Now, click on the Offline tab.
  4. Make sure you use Google Chrome or any Chromium-based web browser for this feature to work.
  5. Check the box that says Enable Offline Mail and click on the Save Changes button.
Enable Gmail Offline Mode

Make Use of Advanced Search Filters

While the search bar within Gmail is good for searching through emails, there can be times when you might not be able to remember any content from a particular email, including the sender’s email address.

Gmail Search Box Filter

So, what do you do in this case? Well, the search bar has the option to adjust filters. In this filter selection, you can enter all the information you think might be associated with the particular email. Once you’ve entered all the details,  click the Search button to search for emails matching your filters.

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Enable Gmail Smart Compose / Reply

When replying to emails, there will always be a few phrases that are standard for many of them. Sure, you could type it all out, but what if we told you that Gmail has a smart auto-compose feature within itself?

Enable Gmail Smart Compose

Based on the body f the email, Gmail will automatically suggest words that might fit with the sentence you just typed in. Here is how you can enable Smart Reply in Gmail.

  1. Click on Settings and select See All Settings from the menu.
  2. Now, with the General tab selected.
  3. Scroll down till you see the Smart Reply setting.
  4. Just click on the Smart Reply radio button to enable it.

When you send or reply to an email, you should see these smart suggestions appear in the compose email body.

Schedule Your Emails

Now, no longer stay up late at night or wake up early morning to send that mail! Gmail now lets you schedule your emails at a time you are comfortable. It’s easy.

Schedule Email In Gmail

All you need to do is when you’re done composing your email, click on the arrow next to the send button and choose Schedule Send. You can choose from the preset dates or pick your date and time to get the email sent.

View Gmail’s Keyboard Shortcuts

Of course, you can use the mouse to navigate your way through Gmail. But what if I told you that there are a good number of Gmail shortcuts available for you to use? Well, you can easily view all of these shortcuts for Gmail by pressing the Shift and backslash (/) keys on the keyboard.

Gmail Keyboard Shortcuts

Adjust Undo Send Timer

Gmail also lets you unsend an email. This can be useful when you might have sent the wrong attachment or even sent the email to the wrong recipient. By default, you can Undo a sent email within 5 seconds of sending the mail.

Undo Send In Gmail Settings

But, if you feel you need some more time, you can adjust it by following these settings.

  1. Click on the Settings icon on your right and choose to See All Settings.
  2. With the General tab selected, you should see the Undo Send option.
  3. You can adjust the Send Cancellation period between 5, 10, 20, and 30 seconds.
  4. Once you’ve made the adjustments, click the Save Changes button at the bottom.

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Block The Spammers

One problem that a lot of email users face all the time is spam mail. This can get very annoying, especially if your email address was leaked or shared with random people. Heck, it’s even possible that a friend might have used the email address for random websites, so your email inbox is filled with spam.

Block Spammers In Gmail

Now, instead of labeling the particular email address as Spam, you can choose the Block option to stop receiving emails from the particular address for good.

These are the best tips and tricks you need to know when using Gmail. Armed with these tricks and tips, you should now be able to navigate and use Gmail like a professional. These tips and tricks help you save loads of time and help increase your productivity right away.

Disclosure: Mashtips is supported by its audience. As an Amazon Associate I earn from qualifying purchases.


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